Have you folks started using Wiki for documenting your projects ? If not, think you should move right away. Its a decent and a must tool for most of the projects
Some of the ways i use it for :
1) documentation
2) update status email to my clients - it does automatically when a page is updated
3) traceability on the changes. you can track your changes and see the milestones you crossed. Works if you do a postmortem analysis of the project.
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